7 Things You Shouldn’t Be Doing Anymore (AI Will Handle Them for You)

If you’re still spending hours on email, scheduling, and note-taking… you’re working way too hard. These aren’t CEO tasks—they’re busywork. And AI can handle them.

Let’s cut to it: every minute you spend on repetitive tasks is a minute not spent on growing your business, dreaming big, or—let’s be honest—just breathing for a second. It’s time to delegate to the most reliable assistant you’ll ever have: AI.

Here are 7 things you can hand off today:

1. Automate & Write Emails

Your inbox is a monster. Sorting, replying, and following up eats hours.

The worst part? It hijacks your focus from the big stuff.

AI can tame the beast. I had to send a detailed family health update that would’ve taken me forever to wordsmith. Instead, I recorded a quick voice memo, dropped it into ChatGPT, and boom—a polished, professional email in seconds.

Imagine doing that for client emails, proposals, and follow-ups. No more agonizing drafts. Just clear, confident communication—fast.

Inbox chaos is optional.

2. Auto-Generate Content  

Blank pages? Gone.

Whether it’s social posts, blog drafts, or video scripts, AI writing tools like ChatGPT can take your messy brain dump and turn it into structured brilliance.

Our HOA board procrastinated for years on a “Welcome to the Neighborhood” letter. I asked ChatGPT to draft one—and in 15 minutes, we had a final version that sounded warm and professional. Checked off the to-do list without breaking a sweat.

Stop staring at the blinking cursor. Start refining ideas already half-baked for you.

3. Transcribe & Summarize Meetings

Taking notes while staying engaged? Practically impossible.

At our last HOA meeting, I recorded the whole thing, transcribed it, and fed it to ChatGPT. In minutes, I had key decisions, action items, and a summary to share. No missed details. No frantic scribbles.

You can do this for coaching sessions, client calls, or any info-packed event.

Let AI remember so you can focus.

4. Brainstorm & Provide Creative Ideas

Ever sat there trying to name a project and come up empty? I have. It’s maddening.

I told ChatGPT what vibe I wanted, and it gave me 25 potential names. Some were perfect. Others sparked new ideas. Either way, I was unstuck.

You can do this for headlines, captions, product names—the works.

Creativity block? Not anymore.

5. Organize Tasks & Projects

Sticky notes. Half-filled notebooks. Scattered apps.

Sound familiar? AI-powered platforms like Notion and ClickUp—or even ChatGPT—can help you structure projects, prioritize tasks, and automate reminders.

I love handwriting notes, but searching them later? Nightmare. Now I transcribe handwritten notes into searchable text. My ideas stay organic and free-flowing, but my systems stay tight and organized.

Chaos out. Clarity in.

6. Speed Up Research 

Research rabbit holes are real—and exhausting.

I had marble tile that needed restoration. I didn’t want guesswork; I wanted expertise. In five minutes, ChatGPT gave me product recommendations and the confidence to talk to pros like I knew what I was doing.

AI is your shortcut to expert-level clarity.

7. Simplify Scheduling 

Scheduling calls used to be a nightmare of back-and-forth emails.

Now? Calendly and Motion sync with my calendar and handle the whole process. No chasing replies, no time zone confusion.

Let your calendar manage itself.

Final Thoughts: Stop Doing Everything Yourself 

Every hour spent on tedious tasks is an hour stolen from strategy, creativity, or well-deserved downtime.

You’re not here to answer every email, rework every schedule, or chase down every task. You’re here to lead. To grow. To think bigger.

So pick one of these tasks. Set it up today. Watch what happens when you free up mental space and reclaim your time.

Even if you’re not techy. Even if AI feels intimidating. The tools are simple, fast, and designed to help—not overwhelm.

Your next-level productivity? It’s one AI tool away.